Hillsdale High School SLC Council Agendas, 2009-2010

• SHOW UP (choose to be present)
• PAY ATTENTION (to heart and meaning)
• TELL THE TRUTH (without blame or judgment)
• BE OPEN TO OUTCOME (not attached to outcome)
• ASSUME POSITIVE INTENT (trust that we all want is best for students)

• Respect time agreements
• Make decisions by consensus
• End each meeting with a wrap up and clarify decisions, next agenda items, and to-do’s

1. Decide what documents need to be appended to this agenda/these notes
2. We need to see how people are using copying  to perhaps reduce monies being used on copying. . .Perhaps set up a committee
3. Need sound field trip policy (experiential learning) Need to gather information on how much each group will need for their field trips , costs
4. What do we need to demonstrate to insure that we can get the grant for Years 4 and 5?
5. Converse with BayCES/PCRC and bring an outline about the work that they can do and what the cost would be. ..
6. Survey teachers about their interest in accessing West Ed Math/AP/AVID
7. Survey to find out how teachers have benefitted or not from our providers
8. Share with parents what AVID is and also there many ways that we are doing AVID activities in Advisory

1. Followed agenda items as proposed though in a slightly different order.
2. Highlighted key elements of the Hillsdale Constitution (the democratic model of SLC’s ) and how Site Council is the primary decision-making body, but that all organizations and key groups have the opportunity to also consider and provide input on major decisions
3. Eventually we would like to see different groups bring proposals to this body for legislation---especially we are interested in considering how students might be empowered to be an active part of the work of Site Council, but also parent groups, teacher groups, etc.   
4. The faculty will  vote to ratify (or not) the Hillsdale Constitution on October 1^st
5. Students wanted to know if they would/could return to the traditional format of having a Student Body President, etc. No answer was given to this question, which can be explored later. We might ask students to assist with making policy such as a tardy policy, etc. . ..So that we would like to look more closely at ways that students are involved in making key decisions
6. Always remembering our work “to what end?” “. . Hopefully, the answer is to the end of supporting the cornerstones that guide all of our work at HHS.”
7. A question was raised as to what is the interface between the Hillsdale Foundation and Site Council, more work will be done on this. For now it was decided that the Foundation can bring concerns through the administration to Site Council, and Site Council can also convey concerns/ messages to the Foundation through members of the Administration for now.
8. Reviewed organization for Site Council including roles, whose bringing snacks, and what the general listing of proposed topics and the dates these are to be undertaken this year by Site Council.
9. Reviewed Community Agreements to be used at meetings and practiced consensus model to approve the use of these to guide the Site Council Meetings.
10. Reviewed Administrative/Site Budget and explained that we are having to deduct $8,000 (as compared to last year) from the budget due to cuts.
11. Perhaps there may some money available from PTSO to assist us to ease some of the pressure for the cuts we are having to make for smaller items---teacher wish list, etc.
12. Discussed contributions to each of the houses and if we will need to curtail what houses are doing for fundraising: Need to come up with a policy for fundraising for houses, departments, and may decide to have ONE fundraiser/community- builder per group. This topic is scheduled to be taken up more fully at a future meeting.
13. Suggestion that perhaps field trips and costs that are known and annual events like the Golding Trial and other such curriculum based activities can be provided for in the budget
14. Student Government is a self sufficient group and it has its own budget
15. No money is allocated for classes, such as the Class of ’09, ’10, etc.  
16. A working draft of the controversial topics policy was reviewed. More discussion will follow, the administration will do more work on this policy and it will also this policy will go to the Houses for further  

1. Decided that the Hillsdale Foundation will go through the administrators to access the Site Council as needed for the remainder of this year
2. Made a decision by consensus to adopt the Community Agreements that were proposed
3. Decisions were made on roles and who is bringing snacks, see listing below and also see attachment on proposed topics to be undertaken   

1. Decide what documents need to be appended to this agenda/these notes

• SHOW UP (choose to be present)
• PAY ATTENTION (to heart and meaning)
• TELL THE TRUTH (without blame or judgment)
• BE OPEN TO OUTCOME (not attached to outcome)
• ASSUME POSITIVE INTENT (trust that we all want is best for students)

• Respect time agreements
• Make decisions by consensus
• End each meeting with a wrap up and clarify decisions, next agenda items, and to-do’s

1. Amended notes from last meeting and these were approved
2. Jeff Gilbert provided updates on the following:
   1. Gathering information from all groups on campus on

1. District in Program Improvement

1. Where are with the PTSO Teacher Wish List?  Have allocated about $4,000 or so for this year Committee will meet to set up criteria and timeline. Looking to have it in place by the end of November.
2.  Foundation has made $30,000 : Founding SLC’s, Staffing, Technology, School Culture will be some of the areas to be considered for use of these funds. A procedure needs to be put in place for requests for monies from the Foundation.
3. Went over Admin/Site Budget
4. We need come up with a sound field trip policy (experiential learning)  Will gather information on how much each group will need
5.  Feedback from Marrakech, Kyoto, Florence, Cusco, Jakarta:
   1. Want to figure out what happens when grant runs out?
   2. Concerned about field trip monies/experiential learning
   3. No one complained about how current monies are being allocated, especially after budget cuts
   4. Have we heard about Target grant, specific for use on field trips?
   5. No issues on allocations on other amounts

1. Went over Grant Budget
   1. What if we run over without spending? There is a grace period to spend it.
2. Ed Canda described the work of PCRC—Could assist us to do some leadersship training-Communication with School staff, cultural transition, parenting, etc. peer mediation, also available for training for other parents  
3. What else will be needed for the Wellness Center to take off?
4. Can we get clearance to continue with BayCES?
   1. What can BayCES assist us with now in this next stage? Select one of our efforts and assist in connecting our equity goals with that effort (i.e. what are the equity issues embedded in the portfolio work/literacy concerns)
   2. 40% of our population is covered in this equity work
   3. Can BayCES assist us in bringing coherence to all our work with PCRC, Wellness Center, SRN, NTC
5. Jeff Gilbert described what the staff has done on Graduate Profile and what constitutes student achievement /ESLR’s name certain outcomes : What are we willing to take up collectively? Parents expressed enthusiastic support that this work is being done by our staff.
6. Currently there is no way a parent can donate through Schoolloop; CL will look into it.

1.  We need to see how people are using copying perhaps reduce monies being used on copying. . .Perhaps set up a committee
2. Need come up with a sound field trip policy (experiential learning) Need to gather information on how much each group will need for their field trips , costs
3. Need to do write up on Year 3 on the Grant, to then hear about Years 4 and 5
   1. What do we need to demonstrate to insure that we can get the grant for Years 4 and 5?
4. Converse with BayCES/PCRC and bring an outline about the work that they can do and what the cost would be. ..
5. Survey teachers about their interest in accessing West Ed Math/AP/AVID
6. Survey to find out how teachers have benefitted or not from our providers
7. Share with parents what AVID is and also there many ways that we are doing AVID activities in Advisory

1. Decide what documents need to be appended to this agenda/these notes

• SHOW UP (choose to be present)
• PAY ATTENTION (to heart and meaning)
• TELL THE TRUTH (without blame or judgment)
• BE OPEN TO OUTCOME (not attached to outcome)
• ASSUME POSITIVE INTENT (trust that we all want is best for students)

• Respect time agreements
• Make decisions by consensus
• End each meeting with a wrap up and clarify decisions, next agenda items, and to-do’s

1. Amended notes from last meeting and these were approved
2. CSM will be pulling their courses from our campus for next year. This will mean the shutting down of about 12 sections, 8 of these will be in the arts area: art, music, and ceramics.
3. CSM = $10,000 per class, cost about 60% of what we normally pay for a class by the district.. Admin will meet on possible solutions to this problem.
4. $49,000 not allocated from Years 1-3, we do not intend to exhaust all of that, so we can provide for unprecedented needs
5. We have three service providers: NTC (paid for by grant from last year), SRN ($10,000) for this year (and we will be a part of a grant that will continue to work on assessment)  and BayCES. NTC will be paid for by other means.
6. Jeff spoke with Chin Martin, our project manager with BayCES, about what could be done in contracting BayCES and received a figure of $15,000 for the year to “lift three pieces of work” (a) consult with administration on critical incidents (b) provide support to teacher leaders as they lead their work in the houses/teams around equity goals (c) provide support to Jesse and Samia as they put together and look to facilitate a conference for students on their Academic Identity at SF State
7. Question about whether any $ is being allocated for teams doing extra work as they work on equity goals in teams? Work doing now during the school year. . .We take time to make a formal proposal about how to do this.. .
8. PCRC-Ed presented areas where the work with PCRC might be---Parent Leadership and Conflict Resolution/Facilitation work with students and it could also coordinated with work in the Wellness Center---Contract with PCRC can start in a staggered manner: Jan-Dec as we move forward. . .
9. Questions on whether West Ed will be also contracted Andrew described that West Ed will
10. Will district use services from West Ed as a result of PI?
11. Jeff went over where the staff is with the Graduate Profile and the categories that the staff has begun to reach consensus on and NOT---
12. What is missing? W here do we do next? àSet up a pre-subcommittee that works on this. Get student input on this committee, not necessarily students from SG. Set up a focus group
13. CM: Present it as an advisory activity: What attributes does a Hillsdale High School graduate demonstrates. I will feel proud about being a HHS graduate and I can demonstrate that by. . .
14. GJ: Charge the subcommittee with how they will get student input and there are many ways to do this.. .
15. Cheryl went over an introduction of the Data Plan—Add a tracking of performance on Portfolios by learning outcomes/ESLR’s/Graduate Profile

1. Voted to allocate $15,000 to BayCES, $5,000 for PCRC
2. Create a small sub-committee (6-8 persons) (and offer a stipend) to come up with a way to incorporate a diverse group of parents and students to provide input to revise a second draft into a presentable document  Have teachers, an admin and a couple of parents/students
   1. Decide on a process to bring in parents/students
   2. Go through what’s being collected
   3. Shape and write/rewrite what has been worked
3. A second committee will be created  collect rubrics and begin to align these to the draft

1. Look at a formal proposal  about $ to pay teachers for extra work on equity goals and to continue to do work, especially if working with BayCES and not on Thursday PD times
2. Admin will look to set up a subcommittee  and we will communicate with the SLC Council about where we are with this to work on the
3. Wed Ed Survey
4. To do’s from last time (take a look)

1. Decide what documents need to be appended to this agenda/these notes
2. We need to see how people are using copying perhaps reduce monies being used on copying. . .Perhaps set up a committee
3. Need to come up with a sound field trip policy (experiential learning) Need to gather information on how much each group will need for their field trips , costs
4. What do we need to demonstrate to insure that we can get the grant for Years 4 and 5?
5. Converse with BayCES/PCRC and bring an outline about the work that they can do and what the cost would be. ..
6. Survey teachers about their interest in accessing West Ed Math/AP/AVID
7. Survey to find out how teachers have benefitted or not from our providers
8. Share with parents what AVID is and also there many ways that we are doing AVID activities in Advisory